How does the wedding photo QR code work?
- 1 · You create your universe — through the form. It opens immediately: access code on screen, admin password by email, and a print-ready QR code in your admin panel.
- 2 · You place the QR code on the day — table cards, entrance sign, menus. Guests scan it with their camera, pick a nickname, and drop their photos from the browser.
- 3 · You collect everything — a gallery sorted by guest, a full zip in one click, automatic Google Drive backup. The collection keeps growing for weeks after the wedding.
Where to place the QR code on the wedding day
Participation depends almost entirely on the code's visibility. One QR code is enough, but repeat it in several places: every support leads to the same gallery, and nobody has to cross the room to find it.
- One card per table, or the menu — next to the place card, or printed on the back of each menu: guests have it within reach throughout dinner, exactly when the best candid shots happen.
- An A3 sign at the entrance or next to the guest book — the visual reminder as guests arrive and leave.
- The ceremony program — on the back page, it lets guests start uploading during the ceremony itself.
- The bar, the photo corner and the dance floor — where phones come out the most.
- A small card for the wedding party and parents — with a "thanks for capturing today" note: people who feel personally asked tend to contribute more.
- Thank-you favours — a "drop your photos and browse everyone else's" QR code keeps the collection going in the week after the wedding.
Which print formats and sizes?
The QR code downloads from your admin panel as an SVG file: a vector image that stays sharp at any print size. Benchmarks per support:
- Table card (business-card size, 55 × 85 mm / 3.5 × 2 in) — QR code in the centre, at least 3 × 3 cm (1.2 in) for a seated, arm's-length scan.
- A4 or A3 sign (letter or 11 × 17 in) — at least 10 × 10 cm (4 in), more on A3, so it scans standing, from a metre (three feet) away.
- Program, menu, personal card — same rule as the table card: never under 3 × 3 cm.
What text to put next to the QR code?
A QR code on its own doesn't say what it's for. Three elements are enough: a short line at the top ("Share your photos from today"), the QR code, then the text fallback below it in large type — the address labo.gallery/app and the universe code in plain text. Guests whose phone won't scan type the address and the code and end up in the same place. Adding "no app, no account" often removes the last hesitation.
Design mistakes that kill scan rates
- Printing the QR too small — under 3 × 3 cm, phone cameras struggle to lock on, especially in evening light.
- Low contrast — a dark code on a light background (white, cream, beige) is still the gold standard. White codes on a busy photo, shiny metallic backgrounds and pale-on-pale colours look great in mock-ups and fail in dim reception lighting.
- Forgetting the text fallback — without the code in plain text, a scratched lens or an older phone locks the guest out.
- Skipping the real-world test — on a test print, before the final run: an iPhone and an Android, at arm's length and from a metre, with half the lights off (a reception hall at 10 pm is nothing like your living room at noon). If detection takes more than two seconds, the code is too small, too pale or too busy. Go through the whole journey — nickname, PIN, uploading a real photo — to confirm the universe is live.
Using the QR code before the big day
The same code works from the moment the universe is created. Add it to your wedding website or digital invitation ("drop your photos here") so that scanning on the day feels expected. Share the link in the guests' group chat a few days ahead so photos from the preparations join the gallery. And run a full-scale test with two or three close friends a week before: it validates the journey and means the gallery isn't empty on the day — a gallery that already holds a few photos invites more. The wedding photo collection checklist covers the full timeline.
Why a QR code rather than a WhatsApp group?
- Original quality preserved — WhatsApp compresses every image aggressively; Photobooth returns files exactly as they were uploaded.
- Automatic sorting by person — every photo is attributed to the nickname that dropped it, instead of a chat thread buried under 800 messages.
- A private gallery, no phone numbers exchanged — the access code is the barrier; nobody has to join a group with 100 strangers. See the comparison of wedding photo sharing apps.
This is not a photo booth
The word "photobooth" often brings to mind the physical booth for hire — selfie machine, props, instant prints. Here there is nothing to rent, install or return the next day: the QR code turns your guests' phones into a collective photo booth. Where a physical booth rents for hundreds of euros a night and only captures what happens in front of it, the collaborative wedding gallery at €29 captures every viewpoint in the room, from the ceremony to the dance floor.
And after the wedding?
The gallery stays open for 6 months on the Soirée plan: latecomers drop their photos the following week, you follow up with the same QR code, and you download the final zip sorted by guest once the collection is complete. With Google Drive backup, every photo is already copied to your Drive as the evening unfolds.
Frequently asked questions
How do I create a QR code for my wedding photos?
With Photobooth there is nothing to generate yourself: the QR code comes with the universe. The flow: the organiser creates the universe from the site's form (free on Discover, €29 on Soirée), it opens immediately, and the print-ready QR code is downloaded from the admin panel — a vector image (SVG) that stays sharp at any print size, pointing straight to the event's private gallery. All that remains is integrating it into the wedding stationery: table cards, entrance sign, menus. No external generator, no link shortener, no technical skill required. The QR code is permanent: it works before the wedding for rehearsals, on the day for the collection, and throughout the plan's retention period to chase latecomers. A full-scale test with two or three close friends, a week ahead, validates the whole journey.
Do guests need an app to scan the QR code?
No — neither to scan nor to upload photos. The native camera on iPhones and Androids has recognised QR codes for years: the guest opens the camera, points it at the code, and the gallery opens directly in the browser. They then pick a nickname and a personal 6-digit PIN — no account, no email, no download — and drop their photos in seconds. This total absence of friction is what drives participation: the least tech-comfortable guests, grandparents included, contribute as much as everyone else, since the only gesture required is the one they already use to read a restaurant menu. The more visible the QR code is, and the more places it appears in the room, the larger the share of guests who drop at least one photo.
What size should a wedding QR code be printed at?
The baseline rule: never smaller than 3 × 3 cm on a support within arm's reach, such as a table card or a menu — below that, phone cameras struggle to lock onto the code, especially in evening light. For an entrance sign or a board next to the guest book, go much larger: at least 10 × 10 cm on A4, more on A3, so the code scans from a metre away. Contrast matters as much as size: dark code on a light background, with no decorative pattern crossing the modules. The decisive test happens before the final print run: scan the code at arm's length, then from a metre, with two different phones. Formats per support and the common mistakes are detailed earlier on this page.
How much does a wedding QR code with a photo gallery cost?
The QR code itself is included in every plan — it is never billed separately. The free Discover plan, with no credit card, lets you test the full journey with one universe, up to 100 photos and 30 days of retention. For the wedding itself, the Soirée plan at €29 one-time covers the whole event: unlimited photos with no per-guest cap, 6 months of retention, automatic Google Drive backup and a zip download sorted by person. There is no subscription, no renewal, no hidden cost. For comparison, renting a physical photo booth for one evening typically runs into the hundreds of euros, for a result limited to the shots taken in front of the booth — whereas the QR code captures photos from every phone in the room.
Do I need one QR code per guest or a single shared code?
A single QR code covers the whole wedding, and it is the same on every support: table cards, entrance sign, ceremony program, menus. It contains the universe code and leads straight to your gallery's sign-in screen, so nobody has to type anything. The QR code does not identify the guest — the nickname they pick on their first scan does, protected by a 6-digit PIN. Every photo they drop is then attached to that nickname, which is what makes the per-person sorting and the zip download organised by guest possible. Generating one QR code per person would therefore add nothing and needlessly complicate printing: one code, repeated in several spots around the venue, is both simpler to produce and more effective. A guest who switches phones mid-evening gets their photos back with the same nickname and the same PIN.
What if a guest can't scan the QR code?
Always print the text fallback: the universe code in plain text under the QR code, together with the address labo.gallery/app. A guest whose phone refuses to scan (scratched lens, older model, dim lighting) simply opens their browser, types the address, enters the universe code, then picks a nickname and PIN like everyone else. The result is exactly the same: their photos land in the same gallery, attached to their nickname. For the least tech-comfortable relatives, a bridesmaid or a parent can demonstrate once early in the evening; after that, the gesture spreads from table to table. One last option: share the universe's direct link, which you can copy from your admin panel, by text message or in the family group chat. The link leads to exactly the same place as the QR code, with nothing to type at all.
Does the QR code keep working after the wedding?
Yes. The QR code points to your universe and stays valid as long as the universe does: 6 months on the Soirée plan, 30 days on Discover. That matters, because many guests only sort through their photos once they are home and rested. Latecomers can drop their shots the following week, or later, by scanning the same code printed on a menu or a thank-you favour they took home. You can also nudge everyone a few days after the party with the universe's direct link, in a message or a thank-you note. New photos are added to the existing gallery, attached to each guest's nickname, and the Google Drive backup keeps copying them as they arrive. Once the collection feels complete, you download the final zip sorted by guest, in one go.