A QR code is the shortest path between a wedding guest and your shared photo gallery. Tap, scan, drop — the whole flow should take under fifteen seconds, no app install, no email sign-up. Here is how to design, print, and place QR codes so your guests actually use them on the day.

Why a QR code beats a plain link

Scanning a QR code opens the browser straight on your gallery's entry screen with the event code already filled in. Guests go from "where do I upload?" to "what's my nickname?" in one motion. A typed URL takes three times longer and invites typos that send people to error pages.

Generating the code

For a Photobooth wedding gallery, the target URL is labo.gallery/app. Inside the admin dashboard of any event, a personalised QR with the event code pre-filled can be downloaded as PNG or SVG. If you prefer a third-party generator (QR Monkey, qr-code-generator.com, or the macOS Shortcuts app all work), point it at
https://labo.gallery/app?code=YOURCODE

Print formats that actually get scanned

Table cards (business-card size, 3.5 x 2 in)

One per table is the highest-converting format we see. Put the QR in the centre, the event code in large text below it for guests who would rather type, and a single line like "Share your photos" across the top. Don't overload the card.

Entrance poster (A3 or 11 x 17 in)

A single poster at the venue entrance is seen by 100 % of arriving guests. Keep the layout clean, make the QR at least 4 x 4 in so it scans from three feet away, and add "Drop your photos here" with the short code underneath.

Order of service / ceremony program

If your ceremony hands out a program or order of service, a back-page QR lets guests start uploading during the service itself — those in-between moments that the official photographer rarely covers.

VIP hand-out cards

Bridesmaids, groomsmen, parents, and the uncle who loves his camera phone: slip each one a small personal card with the QR and a short "thanks for capturing today" note. These guests contribute far above the average when they feel named.

Design mistakes that kill scan rates

  • Printing the QR too small. Anything under 1 x 1 in on paper is unreliable. Target 1.2 x 1.2 in as a floor, larger on posters.
  • Low contrast. Black on white is still the gold standard. White QRs on a busy photo background look beautiful in mock-ups and fail in dim reception lighting.
  • Skipping the real-world test. Print the final artwork and scan it with an iPhone, a recent Android, and an older Android before you order 200 copies.
  • Forgetting the text fallback. Always print the event code in plain text next to the QR. Some older phones, cracked cameras, and lens-fingerprints will refuse to scan — the code lets them in anyway.

Advanced placements worth copying

Multiple QR stations around the venue

One at the entrance, one by the bar, one on the dance floor — all pointing at the same gallery. Guests never need to cross the room to find a QR, which raises the contribution rate noticeably.

On the dinner menu

Some couples print the menu at each place setting with the QR on the back. Guests have the gallery within arm's reach throughout dinner — exactly when the best candid shots happen.

On thank-you favours

A QR on the small thank-you boxes handed out at the end of the night keeps the gallery alive for another week. "Drop your photos and browse everyone else's" is a quiet prompt that pays off in the days after the wedding.

An admin-side QR for the couple

Print a second, different QR that links to the admin view and tuck it inside the wedding binder. A two-second scan between dances and you can glance at the latest uploads without fumbling for the URL.

Pair this with the full wedding photo collection checklist to make sure nothing else falls through the cracks, or head to the pricing page to spin up a gallery.